What are recruiting tools?
Recruiting tools help you make the hiring process quicker and more efficient by automating and expediting the steps involved. There are tools available for each stage of the process, starting from screening candidates and conducting video interviews, to automating invoices.
With countless tools available for the various duties that recruiters carry out regularly, the options available may seem overwhelming. However, recruiting tools exist for a reason, and making use of them, as well as knowing when and where to use them, can ensure that you are getting the most out of your hiring process.
Benefits of Recruiting tools
In this day and age, it would be a difficult challenge to have to go through the recruiting steps without the aid of recruiting tools There are many different ways how recruitment tools can help tech recruiters complete a broad range of tasks more efficiently, and perform better overall. Some of these are as follows.
Boost productivity during the hiring process
Many aspects of recruiting operations are filled with necessary but often redundant work. Recruiting tools help to streamline and smoothen these processes. They sort through information and minimize the monotonous work that recruiters have to manually do by themselves, allowing them to operate with much greater levels of productivity.
Quicker screening of candidates
Incorporating recruiting tools into tech recruiting strategies enables you to gather all of the relevant, important information about employee candidates much faster. Certain software, such as CRMs and ATS augment the process to be the most efficient that it can be.
These tools allow you to not only screen their resumes, but to go through samples of their previous work, which allows recruiters to quickly collect details that may have been overlooked if they were to have to spend hours going through all of the available information on their own.
Reduce the cost of recruiting
The perks that recruiters benefit from when implementing recruiting tools significantly outweigh the costs they pay in return. Many recruitment tools perform several tasks for a one-time payment, and the time they save is more money saved.
In addition to this, there are scores of recruiting tools available on the market that can be accessed for free, which decreases costs for both the recruiter and the organization even further.
Types of recruitment tools
Depending on which parts of the hiring process a recruiter wishes to enhance, they can select different types of recruiting tools which provide solutions for different tasks.
Recruiting softwares
There are two main softwares which are used by recruiters and many organizations’ own hiring managers.
CRMs (Customer Relationship Management system)
As previously mentioned, CRMs are one of the softwares that greatly increase the speed at which a recruiter is able to screen potential candidates
CRM is a tool used for tracking candidates, and for building an engaging, healthy relationship with both passive and active candidates. It’s used to store their basic information, and allows a recruiter to keep notes about them as well, therefore building a database of talent to choose from.
This can then be used for managing and maintaining relationships with those who are in pre-applicant stages of their candidate journey. To ensure a positive, personalized experience for the candidates, CRM can be used to deliver targeted emails and updates to both keep them informed, and to establish a channel of communication with them. CRM comes with preset automations that recruiters can use to send such messages in bulk as well.
In addition to this, recruiters can also use the CRM to conduct surveys in order to identify which improvements can be made to make the hiring process better for candidates. This is another way to foster a relationship between the recruiter and the candidates by keeping those who are not actively searching for jobs in the loop, and a part of the recruiters database.
Having such a database on hand while also maintaining a long-term relationship with potential candidates saves recruiters time for hiring, as they can always refer back to the available pool of talented job seekers.
Some top CRMs for recruiters are:
- Workable
- Beamery
- SmashFlyX
ATS (Application Tracking System)
An Applicant Tracking System or ATS is a computer software system which manages the hiring process. The ATS does this by helping recruiters keep track of the candidates who are currently a part of the hiring process. Similar to CRMs, this is done to manage and maintain relationships with those who are in the pre-searching stage.
However, ATS is able to do more than CRMs by extending even more features for recruiters to make use of.
They can automatically post job ads to different job boards, and receive and analyze candidate data to make the hiring process easier.
ATS software can create a profile for the ideal candidate based on the requirements for the job, and then sort through applications by comparing them according to how well they match the profile.
Recruiters can then select the most qualified candidates after they have been shortlisted, and take them to the next stage of the hiring process. ATS software can also assist in scheduling interviews with the candidates, and managing their onboarding process.
By digitizing the hiring process in this way, an ATS allows recruiters to automate the repetitive, manual tasks needed to be done for talent acquisition, giving them more time that can be dedicated towards other imperative objectives, and saving them money in the process.
A few of the top ATS for recruiters are:
- Greenhouse
- Bullhorn
- SmartRecruiters
Candidate assessment recruiting tools
These tools are used as a way to determine if potential candidates are the right fit or not, and can include a variety of elements, from skills and ability tests, to personality tests.
Some of the top tools for candidate assessment that recruiters should try out are:
- Codility
- Criteria
- eSkill
- SkillSurvey
- Plum
Social media management
Running social media campaigns requires time. By utilizing social media integration tools, you can keep track of candidates across various social networking platforms, and then plan campaigns according to them.
Top tools for recruiters to integrate social media more efficiently are:
- Buffer
- Sprout Social
- Agorapulse
- Hootsuite
- Sendible
Video interview tools
Using tools to conduct video interviews can help eliminate complications or delays due to scheduling issues or geographical limitations, and makes candidates feel more at ease since they have more control over how the interview takes place. This gives them a better overall experience during the hiring process, and lends itself to nurturing positive relationships with candidates.
The best video interviewing tools available for recruiters include:
- Spark Hire
- Hireflix
- Willo
- Vidcruiter
- Hinterview
Chatbots
Chatbots have quickly become an important part of the recruiting process. They give candidates the opportunity to bring up questions and concerns they may have before taking up the application process. They also help recruiters establish a connection with passive candidates who do not yet feel the need to apply to a job either.
A few of the best chatbot tools are:
- Brazen
- Intercom
- Humanly
- LiveAgent
- Olark
Productivity tools
Given the numerous tasks that recruiters need to carry out, productivity tools are a must. They are key for managing, organizing, simplifying, and streamlining these jobs, as well as for consolidating all of the collected data, information, and notes related to the hiring process in one space.
Some productivity tools that recruiters should make use of are:
- Trello
- Asana
- Zoho
- Clickup
- Jira