Backing up Your Data: How to Guide

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Backing up your data is crucial for many reasons. It prevents you from losing your files if your computer gets misplaced, stolen, or wiped out due to malware or a virus. Besides, it is not just computers that might have important data on them. Other devices, such as smartphones and tablets, might have important files on them as well.

In this article, we will cover how you can back up your data on an iPhone, Android phone, PC, and Mac. After reading the tips below, you will know how to protect your files on multiple devices by having separate copies as backups.

iPhone data backup

iPhone data backup

Tip 1: Use iCloud

iCloud is Apple’s cloud storage service, and it is pretty simple to set up. All your data gets synced to the cloud automatically, and you can access it across Apple devices. It is not a free service. After 5 GB of free storage, you will need to pay a subscription fee to store your data.

iCloud offers the following monthly storage plans:

  • 50GB for one dollar
  • 200GB for three dollars
  • 2TB for ten dollars

How is your data secure?

If your device is stolen or lost, no one will be able to get in without the activation code. However, if someone gives you an iPhone and forgets to remove it from their iCloud account, you may find it difficult to bypass icloud activation lock.

In this case, you can just log in to your device with the credentials of the person that gifted it to you and remove the device from their iCloud. You should do this to avoid syncing all your data to their cloud.

Tip 2: Use your Mac

You can also use your Mac to store your data. All you need to do is connect your phone to your Mac and in the ‘Finder -> General -> Back up all of the data on your iPhone to this Mac.’

If you have an older version of the MacBook, you will need iTunes to back up your iPhone. You can also encrypt your data to make it more secure.

Tip 3: Use your PC

If you don’t own a Mac, you can still back up your data to your computer from your iPhone. On Windows, you can download the iTunes app and do the following:

  • Connect your phone to your PC
  • Hit the iPhone button on the iTunes app
  • Choose ‘Summary’
  • Choose ‘Back Up Now’

Similar to Macs, you can encrypt your backup on a Windows PC as well.

Android smartphone data backup

Android smartphone data backup

Tip 1: Use an SD card

Android smartphones allow you to expand the memory and include an SD card that you can use to store all of your data. However, you should not be reliant on just the SD card. If it becomes corrupt or stolen, you can lose a lot of sensitive data.

Tip 2: Use a cloud storage service

Google Drive is a good option since you can upload 15 GB of data for free. Other services like OneDrive, Dropbox can also be explored as an alternative to Google Drive. There may be some concerns with regards to privacy when it comes to Google products, so you may not want to use it as a primary source to back up your data.

Tip 3: Use your computer

Similar to an iPhone, you can plug your Android smartphone and transfer files to your computer and store it on an external disk after that. You can also use multiple hard drives to spread out your data backup.

Mac data backup

Mac data backup

Tip 1: Use Time Machine

Time Machine is an in-built feature that you can use on your Mac. It allows you to take regular snapshots of your data and backups automatically if you have the external drive plugged in. It is recommended by some experts that you use multiple hard drives to back up your data so that you are not overly reliant on one piece of hardware. The first time you use Time Machine, it will take a long time if you’ve never used it before, particularly if there are quite a few files on the MacBook.

However, the future backups will not require as much time because Time Machine will back up only new and modified files.

Tip 2: Use iCloud

Similar to the iPhone, iCloud is a great option to sync all your data and store it in the cloud. You could also look into other cloud storage options since iCloud is expensive due to its recurring subscription.

Windows PC data backup

Windows PC data backup

Tip 1: Use an external drive

You can store all your files on an external drive that has more than the storage capacity of your computer and use this to store all your files. This will take a lot of time if you have to store a lot of data, and you will need to invest in an external HDD.

On the other hand, if the number of files is not that big, a USB flash drive might be enough to accommodate your data. Besides, the accessory is relatively cheap, so it should not be a problem to get one from a local store or an online shop.

Tip 2: Use cloud storage services

The default cloud service is One Drive that you can use to sync all your data. But you can use other cloud storage services mentioned previously as well.

At the end of the day

No matter what method you choose to back up your data, remember to do it regularly or automate it so that you do not have to face a situation where you lose your data. You should think about having multiple places to back up your data instead of having only one external drive or cloud account.

Even if your devices are reliable, the odds of something happening with their hardware are still there. It is better to be safe than sorry, so be sure to get in the habit of backing up your data regularly.

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